Version 9. Last updated 24/03/2019

By enrolling in a course provided by Fitness Institute Pty Ltd ABN: 19 138 634 170; RTO:

32089, I agree to be legally bound by the following "Terms and Conditions of Enrolment".

1. I confirm I have read and understood all the information in this document as well as the relevant student policy and procedures available from the Fitness Institute RTO Information page available at https:/www.fitnessinstitute.com.au/fitness-institute-rto-information/

2. I confirm all information supplied in connection with my enrolment, including Fitness Australia Student Insurance, Unique Student Identifier, Learning Management System, AVETMISS details and payment information is complete, true and correct.

3. I accept it is my responsibility to ensure personal information is kept current. Changes to my name, address, email address, phone numbers, payment options or banking details will be updated as soon as possible by contacting Student Support in writing.  

4. I acknowledge I may be prevented from enrolling with Fitness Institute or have my enrolment cancelled if it is determined information provided is untrue, or I am otherwise in breach of these terms and conditions.

5. By enrolling in a course with Fitness Institute, I confirm I have read and understood the fees associated with the Course and agree to pay the required fees (plus GST if applicable) for either/or the agreed minimum term or full cost of the course.

6. I confirm that if I am are under 18 years, a parent or guardian must consent, agree to the fee agreement and co-sign this document as well as be responsible for any default payments and other costs which may become payable.

7. I confirm that if I fail to pay any part of the course fees by the due date, Fitness Institute Pty Ltd reserves the right to:

7.a Restrict access to the Online Learning Management System

7.b Withhold marking of assessments and issuance of qualifications or statements of attainment for partial completion; and

7.c Notify relevant Debt Collection Agency of any default.

8. I confirm that by paying the agreed course fee by instalments, I:

8.a Have supplied a valid credit card or Australian bank account;

8.b Agree with and will complete the Direct Debit Request Service Agreement;

8.c Must pay all instalments on or before the due dates;

8.d Will not cease Direct Debits at my nominated bank or change bank details without providing two (2) weeks notice

9. I understand Fitness Institute will reserve the right to initiate proceedings to recoup an outstanding balance in its entirety, including all associated fees.

10. I understand I will remain liable for unpaid instalments associated with this agreement even if completing the course early or withdrawing.

11. I understand I will not receive a qualification, statement of attainment or record of results until I have paid the course fee in full. 

12. I understand I can only apply for a refund within the initial 10 day “cooling off” period, which commences from signing of the contract. After this period, I understand a refund or ceasing of payments is only available in the instance we (Fitness Institute Pty Ltd) are unable to provide a service i.e. Online Learning Management System (LMS) down for a long period (e.g. weeks at a time) without tutors providing alternative means to reading, lecture and assessment materials. This could include Lecturers for Face to Face courses not turning up to their scheduled training times. I understand course enrollment costs total $200.00 and that if I withdraw in the cooling off period, this will be non-refundable.  

13. I understand the Fitness Institute offer extensive opportunities to ensure I am able to continue my studies via the Online Learning Management System and refunds, cancellations or ceasing of payments are not possible if I fail to complete the required course work in the time required.

14. I understand that in the event of circumstances of financial difficulty I can apply to the Fitness Institute for an agreed payment adjustment, including any associated fees.

15. In the case of medical circumstances, I understand I will need to submit a request in writing and supply a medical certificate for a temporary suspension, reduction in payments and/or a reasonable extension for a specific period of time.

16. I understand that if my study exceeds the nominated completion date I have the option to pay an additional extension fee ref: https://www.fitnessinstitute.com.au/extensions/

17. The maximum allocated timeframe to complete each module or program stage under the Extension Clause 16. is 30 days consecutively. The only exception to this Clause is the transition to an updated Course Package of identical study. Additional fees apply for course transitions ref: https://fitnessinstitute.com.au/transitions/

18. I agree upon receipt and acceptance of this agreement that it is prohibited to provide the training materials of any Fitness Institute Courses to any current or future third parties organisations.

19. I understand course material or access to the Learning Management System will not be made accessible until:

19a. All three (3) enrolment forms have been received electronically.

19b. The first initial course payment or full payment has been received

19c. Unique Student Identifier has been provided and verified 

19d. Fitness Australia Student Insurance has been submitted (fitness courses only)

20. I understand that if I was referred to my course by a third party, that the third party is not obligated to assist with any aspect of my training, resource hire or mentoring.

21. I understand that I need to meet the requirements for working with children and/or adolescents in the relevant Australian State / Territory where applicable. If there is a reason that I cannot or do not wish to work with children or adolescents during or after my course, I will advise my intent not to work with Children on Adolescents in order to be advised on the requirements (example role plays) to be done instead. 

22. I understand my personal information (including the personal information contained on this enrolment form and Learning Management System) may be used or disclosed by Fitness Institute for statistical, regulatory and research purposes. Fitness Institute may disclose your personal information for these purposes to third parties, including:

  • School – if you are a secondary student undertaking VET, including a school-based apprenticeship or traineeship;
  • Employer – if you are enrolled in training paid by your employer;
  • Commonwealth and State or Territory government departments and authorised agencies;
  • NCVER;
  • Organisations conducting student surveys; and
  • Researchers.

Personal information disclosed to the National Centre of Vocational Education Research (NCVER) may be used or disclosed for the following purposes:

  • issuing a VET Statement of Attainment or VET Qualification, and populating Authenticated VET Transcripts;
  • facilitating statistics and research relating to education, including surveys;
  • understanding how the VET market operates, for policy, workforce planning and consumer information; and
  • administering VET, including program administration, regulation, monitoring and evaluation.

You may receive an NCVER student survey which may be administered by an NCVER employee, agent or third party contractor. You may opt out of the survey at the time of being contacted. NCVER will collect, hold, use and disclose your personal information in accordance with the Privacy Act 1988 (Cth), the VET Data Policy and all NCVER policies and protocols (including those published on NCVER’s website at www.ncver.edu.au).

23. I authorise my pictures taken by Fitness Institute Staff or submitted to Fitness Institute staff to be used on Fitness Institute Social Media Channels. If I am not in agreeance of this clause, I will advise in writing to the relevant staff.

24. I understand that to do any face to face or online course with Fitness Institute, I require a working computer with Internet and with a valid licensed copy of Microsoft Office. I am aware of all external costs associated with undertaking study with Fitness Institute as listed on the website: https://fitnessinstitute.com.au/course-pricing. I am aware there is a required level of Learning, Language and Numeracy (LLN) within the qualification or course I am undertaking and there is an LLN assessment available.

25. I am aware that I may wait up to 20 business days for an assessment turnaround and 60 days for a formal complaints response.

26. I understand that this course is non-transferable.

27. I understand that on completion of my course, I will need to complete all relevant statutory declarations that the work is my own, all payments need to be completed and surveys done before I can receive my certificates. 

Please scan and send through to careers@fitnessinstitute.com.au or return through Docusign

Student Declaration and Consent

In signing this agreement, I understand and agree to abide by the Fitness Institute Terms and Conditions of Enrolment. 

I declare that the information I have provided to the Fitness Institute is to the best of my knowledge true and correct.

I consent to the collection, use and disclosure of my personal information in accordance with the Privacy Notice above.

Access to the learning materials will be provided following the receipt of this form signed, my payment in full completed and cleared in the nominated Fitness Institute Bank account and all enrolment requirements completed.

STUDENT NAME IN FULL: …………………………………………………………………………………………………….

STUDENT SIGNATURE …………………………………………………..………………… DATE …………………………



*Parental/guardian consent is required for all students under the age of 18.

In signing this agreement, I consent to the above-named student participating in this training program and agree to the fee agreement.


I also agree to be responsible for any default payments and other costs which may become payable.

PARENT/GUARDIAN NAME IN FULL: …………………………………………………………………………………….

PARENT/GUARDIAN SIGNATURE* ……………………………………………..…… DATE …………………………



Please upload both the front and back of a state issued card with your address. This could be either a:

  • State Issued Driver License.
  • State Issued Proof of Age Card.
  • State Issued Heavy or Marine License.



    Note: If Address on card differs from current residential address, please upload additional information such as an electricity, gas, bank statement or telephone account issued in the last 6 months 



  • Australian Government Pensioner Concession Card (showing state address).
  • Australian Government Health Care Card (showing state Address).
  • Commonwealth Seniors Card.
  •  Australian Passport
  • Australian Citizenship certificate
  • Australian Birth Certificate
  • Medicare Card Either:
    • Green Card
    • Blue Card with Accompanying Australian Government Department of Immigration and Border Protection / Department of Home Affairs documentation, visa and work permits on the pathway to permanent residency.